FERPA and the admissions process

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records, including applications and all materials submitted for admission.

When you submit an application for admissions or send application materials (such as test scores, transcripts or letters of recommendation), these items become a part of your student record at the College of Central Florida. Your student record is covered under FERPA, which means that your information is private and can only be shared with people who have authorization. >> Learn more about FERPA

FERPA Authorization Process

If you are a student and want to authorize someone to access your records, please complete aFERPA authorization form. Authorization can be changed or cancelled anytime by submitting a new form.

If you wish to completely opt out of sharing directory information, you can complete the Request for Nondisclosure of Directory Information. Please be aware that by submitting this form, all future enrollment services transactions must be completed in person, and a picture id will be required.

Frequently Asked Questions:

Who can I give FERPA authorization to?
Most students use FERPA authorization for their parents, guardians, spouses, or other advocates who play an important role in their educational journey. Keep in mind that your record contains sensitive information and you should select someone you trust with your personal information.

My parents have questions about my application. Can they call the Admissions Office for me?
Without your FERPA authorization, the Admissions Office can only answer general questions about the admissions process but cannot give specific details about your application. This means that staff cannot confirm if they have received your application or documents you have submitted, such as transcripts.

If your parent comes into the Enrollment Service Center, and they are covered with FERPA authorization, then staff members can give more detailed information about the records you have authorized them to review.

How long is the FERPA authorization valid for?Once you have authorized someone to have access to your record, the access will remain active until you change the authorization, or when you are no longer an active student. To discontinue someone's access, complete another authorization form.

What if I want my parents to have access to information for admissions, but I don't want them to see my grades?Use the FERPA authorization form to customize the information you want to grant access to. On the form you can select which parts of your record you want covered in the FERPA authorization.

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